Share the needed text, not private details

Names are only one part of privacy.

Leave out names, addresses, contact details, account and ID numbers, and private health or money facts.

A rare event, job or place can still identify someone after their name is gone. Replacing a name with [name] does not make the rest private.

Include nearby instructions when they define a term or limit a choice. If you cannot share enough text without private facts, ask the office for help instead.

A general meaning can be a starting point. It may not be how this form uses the word.

Keep a question open when the excerpt does not answer it. Check the full form or ask the issuing office through a known contact route.

The printed rule changes what to count.

Made-up club form excerpt: Household size. Count each person who lives with you, including yourself. Do not count guests.

Leave out the filled-in facts.

A made-up form has this printed text: "Contact choice. Tick either email or phone." The filled-in page also has a person’s name and phone number. Write a request using only the printed text. Do not invent or include the person’s details.